Privacy Policy

Last updated: 29-07-2025

Information We Collect

When you register for our events, we collect the following personal information:

  • Name
  • Email address
  • Any additional information you provide during registration (such as organization, job title etc.)

How We Use Your Information

We use your registration information solely for the following purposes:

  • Processing your event registration
  • Sending you important updates about the specific event you registered for
  • Notifying you about upcoming geospatial community events that may interest you
  • Providing customer support related to your registration

We do not use your information for any other purposes, including:

  • Marketing unrelated products or services
  • Sharing with third parties for their marketing purposes
  • Selling or renting your information to other organizations

Legal Compliance

This privacy policy complies with applicable data protection laws including:

  • General Data Protection Regulation (GDPR) for EU residents
  • India’s Digital Personal Data Protection Act (DPDP Act), 2023
  • Other applicable international data protection regulations

India DPDP Act Compliance

As we process personal data of Indian residents, we comply with India’s Digital Personal Data Protection Act, 2023:

Consent Requirements:

  • We obtain your free, specific, informed, unconditional, and clear consent before processing your personal data
  • Consent is limited to data necessary for the specified purpose of event registration and notifications
  • You can withdraw your consent at any time by contacting us

Data Principal Rights (Your Rights under Indian Law):

  • Right to obtain information about personal data processing
  • Right to seek correction and erasure of personal data
  • Right to grievance redressal
  • Right to nominate a representative to manage your data requests

Our Obligations as Data Fiduciary:

  • Provide clear, comprehensive and easily accessible notices about data processing
  • Process data only for the purposes specified at the time of collection
  • Implement appropriate security safeguards
  • Use personal data only for the purposes for which it was collected
  • Ensure data accuracy and regular updates

Notice in Indian Languages: In compliance with the DPDP Act, this privacy policy and key information about data processing can be made available in Hindi and other Indian languages upon request.

Data Storage and Security

Your personal information is stored securely using:

  • WordPress with appropriate security measures
  • Brevo for email management and contact storage
  • Secure SMTP protocols for email delivery

We implement appropriate technical and organizational measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction.

Your Rights

Under GDPR (EU residents):

  • Access the personal information we hold about you
  • Request correction of any inaccurate information
  • Request deletion of your information
  • Object to processing of your personal information
  • Data portability rights

Under India’s DPDP Act (Indian residents):

  • Right to obtain confirmation of processing and access your personal data
  • Right to seek correction and completion of inaccurate or incomplete data
  • Right to seek erasure of personal data
  • Right to seek restriction of or object to processing
  • Right to nominate a representative for managing your data requests
  • Right of grievance redressal

General Rights (All users):

  • Unsubscribe from our event notifications at any time
  • Request information about how we process your data
  • File complaints with relevant data protection authorities

To exercise any of these rights, please contact us using the information provided at the end of this policy.

Data Retention

We retain your registration information only as long as necessary to:

  • Fulfill the purposes outlined in this policy
  • Comply with legal obligations
  • Maintain records for legitimate business purposes

You may request deletion of your information at any time by contacting us.

Third-Party Services

We use the following third-party services to operate our website and manage registrations:

  • WordPress: Website hosting and content management
  • Contact Form 7: Registration form processing
  • Brevo (formerly Sendinblue): Email management and contact storage

Brevo Data Processing

Brevo acts as our data processor for email management and contact storage. When you register for our events, your information is processed by Brevo under the following conditions:

  • Purpose: Brevo processes your data solely to provide email services on our behalf, including sending event notifications and managing our contact database
  • Data Security: Brevo implements security measures including multi-level firewalls, encrypted data transmission using SSL/HTTPS, and Tier 3 and PCI DSS certified data centers
  • Data Location: Your data may be stored on Brevo’s servers in the EU or other jurisdictions with appropriate data protection safeguards
  • Data Retention: Brevo retains contact data for a maximum of two years after the termination of our contractual relationship or from the last contact activity
  • No Third-Party Sharing: Brevo does not transfer or rent personal data to third parties for marketing purposes without express consent
  • Your Rights: You can exercise your data protection rights (access, correction, deletion) through Brevo by contacting their Data Protection Officer at dpo@brevo.com

Data Processing Agreement

We have entered into a Data Processing Agreement (DPA) with Brevo that ensures:

  • Your data is processed only according to our instructions
  • Appropriate technical and organizational security measures are maintained
  • Your rights under applicable data protection laws are preserved
  • Compliance with GDPR and other relevant privacy regulations

These services have their own privacy policies and security measures. We ensure that any third-party service we use maintains adequate privacy protections and complies with applicable data protection laws.

Cookies and Website Analytics

Our website may use cookies and similar technologies to improve user experience. These are used solely for website functionality and basic analytics to help us improve our services.

Changes to This Privacy Policy

We may update this privacy policy from time to time. Any changes will be posted on this page with an updated revision date. We encourage you to review this policy periodically.

Contact Us

If you have any questions about this privacy policy or how we handle your personal information, please contact us at:

Consent

By registering for our events, you consent to the collection and use of your information as described in this privacy policy.